Shift Prestart Meeting Record Template
v2.0
Purpose. This template records the crew prestart meeting held at the start of every shift: the plan, the hazards, the incidents since last shift, fitness for work declarations and allocations.
1.Purpose of the prestart
The prestart meeting is where the supervisor hands the crew the shift plan and the hazards, checks fitness for work and confirms who is doing what. The record shows the regulator and the company that the crew was informed and consulted.
2.Running the prestart
The supervisor runs the meeting within the first fifteen minutes of shift. Cover incidents and hazards from the last 24 hours, open corrective actions, the shift plan and production targets, weather and ground conditions, blasting and exclusion zones, and any changes to the traffic management plan. Ask every crew member for hazards and fatigue concerns.
3.Fitness for work
Every crew member must confirm their fitness for work and their fatigue self-assessment. Anyone who declares a concern must be managed under the Fitness for Work Policy before starting.
4.Allocations
Record who is allocated to which machine or task and confirm each person's authorisation in the Training and Authorisation Matrix. Nobody may be allocated to plant they are not authorised for.
5.Recording
Complete this template during the meeting. All attendees must be listed. File the record with the shift report and raise any hazards in the Hazard and Incident Register.